Top 10 Reasons to Hire a Project Manager to Stay On Track, On Budget

project-managementA project is a temporary assignment with a targeted date range and expected results. So how do you make your projects highly successful versus spinning out of control?

Selecting and assigning a well-qualified project manager is your best course of action for achieving success. To name a few examples, a project manager can help your company to discover improvement opportunities by conducting a Business Project Technology Alignment (BPTA) review, define business requirements for software and hardware selection, and guide the implementation of a new Enterprise Resource Planning (ERP) system.

While working on a project not too long ago, the client’s IT manager left the company. Normally, that could derail momentum and throw a project off track. Because we had a strong project manager in place, the project never missed a beat and was completed successfully.

Roles and responsibilities

Your project manager must be involved at the inception and heavily engaged in the justification of the project. This person must analyze the business needs and identify the project requirements and deliverables. They must also determine the necessary resources, costs, benefits and schedule. Once these are defined and presented, project approval must be given before moving forward.

When approval is granted, the project manager will be responsible for numerous tasks, which indicate at least 10 key reasons to hire someone experienced in:

  1. Completing the project on time and on budget
  2. Delivering the expected results
  3. Meeting the quality requirements
  4. Working with and coordinating all relevant participants including:
    • Assigned team members
    • Affected departments and resources
    • Management / leadership team
    • Third-party resources
  5. Managing scope creep
  6. Risk management
  7. Anticipating and identifying unexpected obstacles and recommending corrective action
  8. Monitoring and controlling project execution
  9. Communication
  10. Project sign-off and closure

Strong project managers build teamwork

There are a variety of people involved in any project and affected by each of these tasks, which require your project manager to be flexible, a good negotiator, and able to work with many different personalities and levels within your organization. Communication styles often vary with the individuals involved. For example, speaking with the leadership team may require a different approach and level of detail than speaking with the development team.

man-spinning-platesWith all these plates spinning in the air at the same time, it takes a very skilled individual to manage this effort; strong leadership and building teamwork are key. A good project manager must be organized and detail-oriented to keep the necessary tasks from spinning out of control, which might negatively impact your efforts while keeping the entire project on track for success.

Hiring a qualified project manager — either an internal or external resource — at the helm will produce the results you and your key stakeholders are expecting and is one of the main ingredients for successful project management. Check out this case study to learn more about the payoffs of strong program management to drive IT strategy execution.

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